The Senior Project Manager is responsible for managing large scale projects from initial estimations, through installation and final punch list. He/she is responsible for all aspects of project management, including: developing and following a schedule, engineering elements efficiently, ensuring that standards are met, maintaining strong internal and external communication, ordering materials in a timely manner, maintaining budgets, ensuring schedules are met, and “driving” their assigned project. The Senior Project Manager reports to the Director of Production (DOP).
Essential Job Functions
Budgeting – Initial Bid/Proposal
Meets with client or designer to fully understand and determine scope of project.
Prepares bid/proposal, reviews with DOP or President, and submits to client.
Engineering and Drafting
In collaboration with the project team, determines the best methods and materials for achieving design objectives, efficient engineering and material types.
Supervises project draftspeople and assistant project managers.
Orders job specific materials, supplies and sub-contractors.
Production and Scheduling
Meets with appropriate internal and external stakeholders to determine a production schedule.
Ensures all milestones and project deadlines are met.
Assists the job lead in assigning shop labor and supervises team as needed.
Conducts frequent inspections of work in progress to maintain desired level of quality.
Uses overtime judiciously and appropriately.
Tracks labor and materials as project progresses, to ensure project is completed within budget.
Carefully tracks all change orders.
Reconciles budget vs. actual costs at completion of project.
Prepares final invoice and reviews with President.
Maintains open, honest, and clear communications with clients.
Remains attentive to the needs of the client, always following up in a timely manner.
Follows up with client after initial bid is submitted.
Keeps client well informed as job progresses.
Follows up with client upon completion of project.
Always makes the client feel like they are being taken care of.
Maintains open, honest and clear communication with internal team.
Remains attentive to the needs of the internal team, always following up in a timely manner.
Meets with the DOP regularly and provides clear, concise project status reports regarding job progress and needs, budget, and client satisfaction.
Continually communicates with the internal project team to resolve problems, obtain additional information, and ensure schedules are met.
Attends cross-functional meetings as requested, for specific project needs.
Additional Position Requirements
Generally works with minimal supervision.
Makes independent decisions daily.
Supervises employees on a project basis.
Identifies unresolved design issues and reports to appropriate management.
Effectively prioritizes work and adapts to changing circumstances and needs.
Continually looks for process improvements and other efficiencies.
Understands the project phases for a custom fabricator of museum exhibits and theatrical scenery.
Other tasks as assigned.
Knowledge, Skills, and Abilities
Certification, degree, diploma or equivalent in a related field
At least 7 years of project management experience in a related field
Strong and effective communication skills
Ability to estimate project labor and material costs
Attention to detail, accuracy, and quality control
Strong knowledge of MS Office (Excel, Word, Outlook, PowerPoint), project management software and AutoCAD a plus
Curious, proactive and self-aware.
Strong organizational skills
Ability to perform independently
Technically proficient in a variety of fabrication processes including: cabinetry, millwork, theatrical fabrication, metal work and welding, paint finishing, plastics and others.