The Associate Project Manager position is responsible for assisting or leading the project management team of medium risk projects from project initiation (blue sky) through occupancy and close out. Helps to manage all aspects of the project including: budget, schedule, design coordination, procurement, execution, and delivery while interfacing with project team members including external engineering and technical consultants. Reports to Senior Project Manager and AOA Directors / Executives as required.
• Works with Senior Project Manager to set the strategic direction for project. • Works with Senior Project Manager to set up project controls including project reporting templates, budget, and schedule. • Drafts all meeting agendas and meeting minutes for project meetings. • Coordinates and sets up reoccurring project meetings working with multiple vendors and time zones. • Working with the Senior Project Manager on drafting/ generating/ defining scopes of work, estimates, schedules, budgets, Requests for Proposals (RFP), contracts, procurement planning, buyout, close out, occupancy, and warranty strategies. • Develops AOA project specific program book template. • Assists Senior Project Manager with preparing and presenting monthly project status reports to senior management and clients/owners. • Manages all aspects of the design and construction documentation process while working with external design and engineering consultants. • Must be agile and have open mind with experience in problem solving and conflict resolution. • Familiar with vendor solicitation, contract negotiations and bid/ award scenarios. • Establishes project photo documentation process working with General Contractor. • Adherence to AOA policies and procedures. • Perform additional tasks to support the company as necessary.
• Minimum 3-5 Years of experience in project management and/ or concurrent field related construction experience. Experience in themed entertainment and hospitality projects preferred. • Four-year degree in Construction Management, Engineering, Architecture or related technical/ business field. • Proficient in Microsoft Office suite including Microsoft Project, document management systems, document editing with Blue Beam or Acrobat Professional. • Experience using software such as (P-6, MS Project, Excel, Word, CADD) • Experience in the contract administration process including: Request for Proposal (RFP) drafting, contact drafting and negotiations, generating scopes of work, solicitation and buyout of General Contractors, architectural firms, specialty vendors and subcontractors including an understanding of professional fees • Experience working with multiple project delivery methods such as design-build, Cost Plus, Lump sum, design-bid-build, etc. • Experience with and proven understanding of scheduling, estimating, budgeting and quality controls. • Experience in hotel development projects, specifically hotel renovation projects and ground up preferred. • Experience managing construction documentation process including (submittals, submittal schedules, RFIs, punch lists) • General understanding of commercial construction processes and means and methods.
AOA is an industry leader in immersive experience design, production, and full service project management. We lead the creation of innovative and transformative destinations worldwide with a limitless range in the space of themed rides and attractions, live shows, impactful museums and interactive exhibits, highly kinetic retail and world-class themed dining. The focus throughout our process is to transform our client’s vision into a one-of-a-kind experience that will astonish guests and exceed expectations. Our clients are industry leaders with worldwide daily presence in the lives of consumers, and we continue to be their go-to company for their most complex and challenging experiential work. AOA proudly boasts a history of prolific projects that are more than attractive images: Our work gets built.